Student Activity Report in School Manager

School Manager’s Student Activity Report helps you review students' digital behaviour within your school network. You can explore important metrics measuring user activity, allowing wellbeing staff to identify potential issues. Key elements covered in the report include:

1. Trending Flag Hits: Hourly, daily, and student-based statistics on flagged activities, focusing on:
   
   1. Adult Searches
   2. Adult Web Hits
   3. Bullying Searches
   4. Depression Searches
   5. Hate Searches
   6. Substance Searches
   7. Suicide Searches
   8. Violence Searches
   9. VPN Hits
2. Detailed Timeline: An ordered representation of student activity on the network.
3. School and Off-School Hours Activity: Insights into flagged search terms, gaming hits, social media hits, and education hits during and outside school hours.

Prerequisites

To use the Student Activity Report, you need to have:

1. Either the Filtering/Reporting Administrator or Owner/Global Administrator user role
2. Configured an Authentication Service in School Manager
3. Configured Users and Groups in School Manager
4. Created Content Filtering Policies that block and allow themes and categories.

Accessing the Student Activity Report

1. In School Manager, go to Reports > Student Activity.
2. Select From Date
   Enter a new start and end date, or select from the preset values.

   Important

   Although there is no limit on the date filter, we recommend selecting a period of less than three months due to the high volume of data that needs to be processed. Select a shorter date range if the Student Activity Report displays an error message.

3. You can report on individual users or groups of users.
   1. One or more individual users:
   2. One or more groups:

      Note

      Groups in the Student Activity Report are synced only once every 24 hours. Any changes to group names will be reflected in the next sync, displaying the latest name.

4. Select the Load icon.

Activity identified using the Student Activity Report

The Student Activity Report can help identify behaviours requiring the attention of the wellbeing staff. You can use the report to:

Highlight inappropriate content searches: The report can highlight searches related to adult content, violence, hate speech, and bullying. Wellbeing staff can intervene to provide appropriate guidance and support to students.

Identify unusual online activity: The report helps wellbeing staff identify unusual spikes or patterns in online activity. Wellbeing staff can investigate further to understand the reasons behind the unusual behaviour and take necessary actions.

Monitor non-school hour activity: The report helps wellbeing staff identify potential issues outside of school hours. Wellbeing staff can engage with students and address concerns related to inappropriate online behaviour during non-school hours.

Track educational and positive activity: The report can track positive activities like educational searches and productive engagement. Wellbeing staff can acknowledge positive behaviour and encourage students to continue this behaviour.

Download the report

Download the full report

1. Select the Dashboard actions (three vertical dots) in the upper right.
2. Select Download.
3. Select CSV from the Format dropdown.
4. Select Download.

Download a section of the report

1. Select the Tile actions (three vertical dots) in the upper right of a tile.
2. Select Download data.
3. Select CSV from the Format dropdown.
4. Select Advanced data options.
5. Select All results if you have more than 500 results.
6. Select Download.

Schedule the report

You can schedule this report to be sent on a recurring basis by email or to a secure file server using Secure File Transfer Protocol (SFTP).