The Permissions page lets you set up new Linewize Filter users with roles to grant access to features. You must have an Owner/Global Administrator role to add users and change permissions.
Assigning Roles to Users
The Debugging > Permissions in Linewize Filter contains the following:
| Field | Usage |
|---|---|
| Account | The user's email address, lower-case (case-sensitive). |
| Permissions | The role(s) assigned to the user. |
| Users | The student or staff Users this account can view. For example, a wellbeing staff member’s access may be limited to specific students and teachers. |
| Groups | The student or staff groups this account can view. For example, administrative staff responsible for reporting may be limited to specific year groups or student groups. |
| Operations | The functions to edit user details or delete the user. |
Warning
Warning: Linewize Filter contains sensitive information about students, teachers, staff, and your network systems. To protect your users’ privacy and security, enforce the principle of least privilege.
- Don’t use generic or shared accounts and email addresses.
- Educate your Linewize Filter users on password hygiene and best practices.
- Maintain the principle of least privilege (PoLP) by granting access only to users who need it and providing visibility only to the users/groups they need.
- Keep your users up to date on your school’s privacy, cybersecurity, and acceptable use policies.
Creating a New User
- Go to Debugging > Permissions.
- Click Add Permissions.
- Type the new user's email address in lowercase.
Warning
The user’s email address cannot be changed after the account is created. If you entered an incorrect email address for the user, delete the user and create a new user with the correct address.
Assigning Roles to a User
You need to select a role or roles that give the minimum access this user needs to perform their work. See Roles to identify the best role(s) for your new user.
- Find the user in the Account list.
- Select Edit.
- Select the appropriate roles for this user using the dropdown list in Edit Permission.
- Select Save.
Note
Combining Roles - Users can be assigned up to three roles if a single role does not allow the minimum access to the Linewize Filter functions they need.
Limiting Reporting/Pastoral Care Administrator Access
The Reporting/Pastoral Care Administrators role can view only the groups or users they are permitted to view.
To limit a user’s access:
- Find the user in the Permissions Account list.
- Select Edit.
- Select Reporting/Pastoral Care Administrator from the Roles dropdown list on the Edit Permission dialog.
- To limit access to specific groups, select the relevant groups from the Group dropdown list. Groups are created and managed in Configuration > Users and Groups .
- To limit access to specific users, select the user(s) from the Users dropdown list.
- Select Save.
Editing and Removing Permissions
User permissions can be changed or removed at any time:
- To change a user’s role(s), select Edit, and then make the required changes on the Edit Permissions dialog box.
- To delete the user, select Delete, then select Delete again on the confirmation.
Linewize Filter supports multiple roles for granting access to groups of features, functions, and data. Users can be assigned multiple roles to grant access to a set of functions. Additionally, schools using Classwize may wish to assign Linewize Filter roles to teachers and staff responsible for managing users, groups, devices, and filtering policies in classrooms.
FAQ
Will Reporting/Pastoral Care Administrators see other users or groups if I give them another role?
Reporting/Pastoral Care Administrators can view only the users and groups to which they have been granted access in most areas of Linewize Filter, even if additional roles are assigned. However, we don’t recommend giving Reporting/Pastoral Care Administrator users any additional roles in Linewize Filter.
How do I reset a user’s Linewize Filter password?
You can’t reset users’ Linewize Filter passwords. A user can use the “Forgot password” option in the login window to reset their password . If the user is unable to reset their password, you can delete and recreate their account. They will be prompted to create a new password. If they have any additional issues, please contact Linewize Support.