Activity and Compliance Report in School Manager

This article is for IT Support and Filtering Administrators.

Note

Our Activity and Compliance Report is an optional School Manager feature. Contact your Linewize Success or Account Manager to access the Report.

School Manager’s Activity and Compliance Report serves as a tool primarily designed to meet the needs of schools for compliance reporting. The report allows you to explore student trends, analysing blocked versus allowed traffic and signatures and usage patterns by time of day.

Before you start

To use the Activity and Compliance Report, you must have:

  1. Configured an Authentication Service in School Manager.
  2. Configured Users and Groups in School Manager.
  3. Created Content Filtering Policies that block and allow themes and categories.
  4. Either the Filtering/Reporting Administrator or Owner/Global Administrator user role.

You should review your Calendar settings to see if any time periods are excluded from reporting.

Accessing the Activity and Compliance Report

  1. In School Manager, go to Reports > Activity and Compliance.
  2. Select From Date
    Enter a new start and end date, or select from the preset values.

    Important

    Although there is no limit on the date filter, we recommend selecting a period of less than three months due to the high volume of data that needs to be processed. Select a shorter date range if the Activity and Compliance Report displays an error message.

  3. Select Group > any value
    Enter the name of the group whose report you want to access.

    Note

    Groups in the Activity and Compliance Report are synced only once every 24 hours. Any changes to group names will be reflected in the next sync, displaying the latest name.

  4. Select the Load icon.

How School Manager identifies activity and compliance

Section Description
Blocked Hits by Hour This section shows blocked hits by the hour, offering insights into the time-based patterns of policy blocks. It includes the day, hour, and total blocked hits.
Top Blocked Signatures - Mon - Fri (8 am - 4 pm) This section shows the top blocked signatures during school hours. It includes the tag name, average blocked hits per user for the current and last periods, and the percentage difference.
Top Blocked Signatures - After Hours This section provides insights into top blocked signatures outside school hours. It includes the tag name, average blocked hits per user for the current and last periods, and the percentage difference.
Top Allowed Signatures Trend (Last 30 Days) This section presents trends in top allowed signatures over the last 30 days, featuring usage download in gigabytes (GB) and the corresponding date for the current period.
Allowed Usage by Hour This section provides a breakdown of allowed usage by hour, including day, hour, and usage in gigabytes (GB).
Top Allowed Signatures - Mon - Fri (8 am - 4 pm) This section shows the top allowed signatures during school hours, providing metrics such as tag name, usage download in gigabytes (GB) for the current and last periods, and the percentage difference.
Top Allowed Signatures - After Hours This section provides insights into usage patterns of top allowed signatures outside school hours, featuring metrics such as tag name, usage download in gigabytes (GB) for the current and last periods, and the percentage difference.
Top Blocked Signatures This section compares key metrics for top blocked signatures between the current and last periods. It includes the period, tag name, total blocked hits for the current and last periods, and the percentage difference.
Top Blocked Users This section compares key metrics for top blocked users, assessing their behaviour over distinct periods. It includes the user, average block hits for the current and last periods, and percentage differences.
Top Blocked Signatures Trend (Last 30 Days) This section provides an overview of the last 30 days' trend in top blocked signatures, featuring the total number of blocked hits and the corresponding date for the current period.

Downloading the Activity and Compliance Report

You can download all data displayed on the Activity and Compliance Report:

  1. Select the Dashboard actions (three vertical dots) in the upper right.
  2. Select Download.
  3. Select CSV from the Format dropdown.
  4. Select Download.

Downloading data from the Activity and Compliance Report

You can download a single list on the Activity and Compliance Report:

  1. Select the Tile actions (three vertical dots) in the upper right of a tile.
  2. Select Download data.
  3. Select CSV from the Format dropdown.
  4. Select Advanced data options.
  5. Select All results if you have more than 500 results.
  6. Select Download.

Scheduling the Activity and Compliance Report

You can send Activity and Compliance Reports by email on a recurring schedule to other school or wellbeing staff.

Important

If you are scheduling the Activity and Compliance Report, use a Presets date range. Do not use a Custom date; this will set your report to an exact date range and send the same report every time.

Tip

You can discuss the Activity and Compliance Report with your school's Wellbeing Team to find the best time for them to receive the report. We recommend configuring a weekly report at the beginning or end of the week to give them the week ahead to follow up with students or time to investigate any at-risk students.

Creating a new scheduled report

  1. In School Manager, go to Reports > Activity and Compliance.
  2. On the upper right, select the Dashboard actions icon > Scheduled delivery.
    1. Select New if there are existing scheduled reports in your Activity and Compliance Report.
    2. If you are scheduling this report for the first time, the Schedule Settings dialog will open (see the next step).
  3. For Destination, select Email, enter the recipient’s Email address, and press the Enter key.

    Tip

    You can add or remove email recipients:

    1. Enter another email address and press the Enter key to include other recipients.

    2. Select the X to remove an email address.

  4. Select PDF, CSV zip file, or PNG visualization in Format.
  5. Select Save.
  6. (Optional) Select Test now to send the report to the recipient's email.

See Scheduling Advanced Search Reports for more information on other scheduled report options and how to edit scheduled reports.

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