Student Wellbeing Report in School Manager

This article is for IT Support and Filtering Administrators.

The Student Wellbeing Report is an optional School Manager feature. Contact your Linewize Success or Account Manager for access.

School Manager’s Student Wellbeing Report helps you identify students who may be at risk by examining their Red Flag and Blocked network activity. The Student Wellbeing Report helps by:

  • Flagging student network activity as potentially concerning.
  • Identifying students who may be at risk due to their digital behavior.
  • Tracking trends in Red Flag hits, including hourly and daily patterns, focusing on various categories such as:
    • VPN website hits
    • Adult content searches
    • Adult website hits
    • Suicide content searches
    • Hate content searches
    • Bullying content searches
    • Violence content searches
    • Students with high numbers of flagged or blocked hits.

Important

Enabling Outside School Hours will exclude data recorded outside of school hours from the Student Wellbeing Report.

Accessing the Student Wellbeing Report

You must have the Filtering/Reporting Administrator or Owner/Global Administrator user role to access the Student Wellbeing Report.

  1. In School Manager, go to Reports > Student Wellbeing.
  2. Select From Date
    Enter a new start and end date, or select from the preset values.

    Important

    Data comparison is limited to the previous period. For example, running a two-week report will compare with the two weeks prior. We recommend selecting less than three months due to the high volume of data that needs to be processed. Select a shorter date range if the Student Wellbeing Report displays an error message.

  3. Select Username > is any value.
    Enter the name of a student whose report you want to access.

    Note

    The groups in the Student Wellbeing Report only sync once every 24 hours. Any changes to group names will be reflected in the next sync, displaying the latest name.

  4. Select Group > is any value.
    Enter the name of the group whose report you want to access.
  5. Select the Load icon.

How does School Manager identify an at-risk student?

The Student Wellbeing Report measures student activity, identifying two types of Red Flags:

  1. Content Red Flags
    1. Adult
    2. VPN
  2. Search Red Flags
    1. Academic
    2. Adult
    3. Bullying
    4. Depression
    5. Hate
    6. Substances
    7. Suicide
    8. Violence
    9. VPN

School Manager tracks Red Flags focusing on VPN, Adult, Suicide, Hate, Bullying, and Violence on an hourly and daily basis.

Section Description
Trending Flagged Search Hits (Categories) This section displays trending flagged search hits by category for the current period, total search hits, and comparing them with the last period.
Users At Risk This section provides a snapshot of users at risk, detailing search hits on depression, suicide, bullying, hate, adult content, and substance use during the current period.
Top 20 Users Flagged Search This section highlights the top 20 users with flagged searches, showing individual users and the number of flagged searches during the current and last periods.
Top 20 Users Blocked This section shows the top 20 users with the highest blocked activities and the sum of blocked hits during the current and last periods.
Trending Flagged Hits (Suicide & Depression) This section tracks flagged hits for suicide and depression, including counts for each during the current period.
Trending Flagged Hits (Adult & VPN) This section tracks flagged hits for adult content and VPN usage, including counts for VPN web hits, adult web hits, and adult search hits during the current period.
Trending Flagged Hits (Violence & Hate) This section tracks flagged hits for violence, bullying, and hate searches, including counts for each during the current period.
Hourly Activity per Day This section shows the daily flagged hits per hour over the last seven days. Key components include date, day of the week, hour of the day, and the sum of flagged hits.
Flagged Hourly Activity This section details flagged hourly activity, featuring counts for substance, suicide, violence, bullying, depression, VPN, adult content, and hate-related searches.
User at Risk Trend This section tracks at-risk users, highlighting the sum of users at risk for the current period date and comparing them with the last period.
Trending Flagged Search Hits This section tracks flagged search hits, showing the sum of hits for the current period date and comparing them with the last period.
User at Risk (Hour) This section breaks down at-risk users by the hours of the day and compares them between the current and last periods.

Downloading the Student Wellbeing Report

You can download all data displayed on the Student Wellbeing Report:

  1. Select the Dashboard actions (three vertical dots) in the upper right.
  2. Select Download.
  3. Select CSV from the Format dropdown.
  4. Select Download.

Downloading data from the Student Wellbeing Report

You can download a single list on the Student Wellbeing Report:

  1. Select the Tile actions (three vertical dots) in the upper right of a tile.
  2. Select Download data.
  3. Select CSV from the Format dropdown.
  4. Select Advanced data options.
  5. Select All results if you have more than 500 results.
  6. Select Download.

Scheduling the Student Wellbeing Report

You can send Student Wellbeing Reports by email on a recurring schedule to other school or wellbeing staff.

Important

If you are scheduling the Student Wellbeing Report, use a Presets date range. Do not use a Custom date; this will set your report to an exact date range and send the same report every time.

Tip

You can discuss the Student Wellbeing Report with your school's Wellbeing Team to find the best time for them to receive the report. We recommend configuring a weekly report at the beginning or end of the week to give them the week ahead to follow up with students or time to investigate any at-risk students.

Creating a new scheduled report

  1. In School Manager, go to Reports > Student Wellbeing.
  2. On the upper right, select the Dashboard actions icon > Scheduled delivery.
    1. Select New if there are existing scheduled reports in your Student Wellbeing Report.
    2. If you are scheduling this report for the first time, the Schedule Settings dialog will open (see the next step).
  3. For Destination, select Email, enter the recipient’s Email address, and press the Enter key.

    Tip

    You can add or remove email recipients:

    1. Enter another email address and press the Enter key to include other recipients.

    2. Select the X to remove an email address.

  4. Select PDF, CSV zip file, or PNG visualization in Format.
  5. Select Save.
  6. (Optional) Select Test now to send the report to the recipient's email.

See Scheduling Advanced Search Reports for more information on other scheduled report options and how to edit scheduled reports.

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